Club secretary vacancy

After many years of fantastic service to the club, Peter Iliff is standing down as club secretary. 

We are looking for a new secretary to join the committee.

Ilkley Town is a progressive and ambitious club and this is an opportunity to play a part in the future of the club. The club's purpose is to support community wellbeing through football. We aim to be the number one community club in Yorkshire.

Anybody interested should contact club chairman Richard Giles on,

Job description is below 

JOB TITLE:                Club Secretary 

ACCOUNTABILITY:  Football Committee 

JOB PURPOSE:        Ensuring the administrative duties of the club are correctly addressed. 


  • Main point of contact for the County FA, team managers, and clubs.
  • Oversees the football administration duties of the football club
  • Ensuring that the football club is able to play official league matches with registered players.
  • Supports coaches and administrative volunteers to carry out their duties in registering players on the Whole Game System and recording results on FA Fulltime
  • Keeping a record of all teams and their coaches
  • Working in partnership with the clubs Welfare Officer to ensure the club meets it obligations with regard to safeguarding.
  • Dealing with all matters relating to discipline, including fines for red and yellow cards (so that they are processed on the Whole Game System and can then be paid by the Club Treasurer).
  • Ensure that all disciplinary fines are collected by coaches from fined players and the collected money is then paid to the club


  • Affiliating the club with their County FA and League.
  • Registration of all players with the league
  • Writing letters from the club to other clubs or individuals
  • Dealing with all incoming correspondence from leagues and the County FA
  • Preparing the agenda for Committee Meetings
  • Completing and retaining copies of all formal and accurate records/minutes of each club meeting, including the Club Committee Meetings and AGM.
  • Act on behalf of the club once the committee has come to a decision
  • Communicate with the chairperson on a regular basis.
  • Ensure that the club is represented at all league and county meetings.



  • Excellent IT and administration skills
  • Great verbal and written communication
  • Excellent organisation and a good eye for detail
  • Works well under pressure
  • Is able to problem-solve
  • Must have integrity and discretion when handling personal information
  • Deal with correspondence promptly



  •  Knowledge of committee procedures and FA rules
  • An understanding of how the Whole Game System and FA Fulltime relate to each so that all match details for each team are accurate and all league rules are complied with.
  • Act as an advisor to the Clubs team managers to ensure rules are followed and fines avoided.